Step-By-Step Guide

 

Robin Melén

[email protected]

 

Tara Seeley

[email protected]

 

Still have questions?

Our Program Officers are here to help.

Step 1. Determine eligibility.

 

Carefully review the program goals to determine if your proposed program is a fit for one of our grants programs. If you believe it is, move to Step 2. 

 

Step 2. Letter of Intent.

 

All prospective applicants must submit a Letter of Intent, even if you are currently implementing a WCF grant. Current grants are not automatically considered for renewal. 

Download the Letter of Intent form here, fill it out, name it according to instructions below, and submit by email to the appropriate Program Officer by the deadline. Submit only Word or PDF documents. If it is not received by the deadline, it will not be accepted or considered.

We will consider the program as presented in the Letter of Intent, and let you know within three weeks if you are invited to submit a full proposal. In some cases we may request more information or require a personal meeting before our decision. 

Do not submit more than one Letter of Intent.

 

The Foundation will only review invited proposals.

 

Step 3. Application and submission.

Once you receive an invitation to submit a proposal, you can download the proposal form here. It is a Microsoft Word document.

The budget is embedded in the document, in Excel. Double or triple click on the budget and Excel should be activated. When it is complete, simply close the Excel file and the Word document will be updated.

If you prefer, you can download the Excel budget document separately and include it when you send us the proposal.


Email the following to your Program Officer and to [email protected] by the deadline:

1. The completed proposal form

2. The completed Excel form, if saved separately

3. An organizational budget

4. A current board list

If you save the proposal as a PDF, please send the project budget separately.

 

Proposal forms, with required documents, are due by email to your Program Officer and to [email protected] by 5 p.m. on the deadline date. If it is not received by the deadline, it will not be accepted or considered.

PLEASE NOTE:

Letters of intent, proposals and reports that are not named properly will not be accepted.

Include the name of your organization in the subject line of all email correspondence and in the title of all documents submitted to the Foundation (i.e. "Your Organization Proposal" or "Your Organization Letter of Intent").

 

DO NOT title your emails or files "WCF Letter of Intent," "WCF proposal," "WCF Interim Report," or "WCF final report." It will not be accepted.

Step 4. Review.

The submitted proposal is reviewed by the Westchester Community Foundation staff, the Foundation's Board of Advisors, and the New York Community Trust. Site visits, meetings, and/or phone calls will take place during the review period, which is typically about a month.

 

Step 5. Notification.

 

You will be notified of the decision according to the grantmaking schedule under Overview. You will receive a grant award letter to sign and return. Your grant payment will be processed upon our receipt of the signed grant award letter. Organizations will receive a check within four to six weeks of the Foundation's receipt of the signed agreement, or sooner if done electronically. Grant payments are generally made in one or two payments, depending on the size of the grant.

  • Letter of Intent - All applicants are required to submit a Letter of Intent to the program officer assigned to the grantmaking area under which you are applying. This form is to be emailed to the program officer.

  • Proposal - Email completed form to [email protected] and to your program officer.

  • Budget  - Use this if you prefer to work on a separate file for the proposal budget.

 
 

Grantees are required to submit Interim and Final reports, generally after six months and 12 months. Failure to submit reports in a timely manner will affect future funding consideration.

 

NOTE: Your grant award letter will indicate the due dates for these reports. Please make a note of these dates as you will not get a reminder from your program officer.

We have updated our reporting forms!

Download the Interim Report Form here and email it to [email protected] AND to your Program Officer.

Download the Final Report Form here and email it to [email protected] AND to your Program Officer.

 

Be sure to name all documents as described here, and minimize the number of separate documents sent. Include as many documents as possible in one file.

Documents that are not named properly will not be accepted.

Include the name of your organization in the subject line of all email correspondence and in the title of all documents submitted to the Foundation (i.e. "Your Organization Proposal" or "Your Organization Letter of Intent").

 

DO NOT title your emails or files "WCF Letter of Intent," "WCF proposal," "WCF Interim Report," or "WCF final report." It will not be accepted.